ALL IN ONE PLACE

Upon installing Property Hive to your estate agency WordPress website, all related property information will be in it’s own area meaning everything is managed from the same place.

PROPERTIES

Properties are treated just like normal WordPress posts and pages, meaning it should all be familiar. From the ‘Properties’ screen you can view and filter all of your properties.

PROPERTY SUMMARY

When editing a property in Property Hive, we’ve made navigating the record easy. Instead of a long list of fields, we’ve grouped related fields into their own tabs making it easy to jump to the section you want to edit.

Under the ‘Property Summary’ tab, you can record the full property address, as well it’s exact co-ordinates (which can be overwritten) for when displaying the property on a map.

PROPERTY DETAILS

More in-depth information about each property can be stored here. This includes fields such as bedrooms and bathrooms. Also record specific information based on whether the property is for sale or to rent, such as price, rent, furnished, and more.

NEW! Support for commercial properties has arrived. Read More

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MARKETING

Set how the world will see your property. Is it on the market and available on the website? What’s the availability? All of this can be set here.

If you use one of our property portal add-ons you’ll also be able to set which property portals the property is sent to.

PROPERTY DESCRIPTIONS

In the ‘Property Descriptions’ section you can store an unlimited number of features, a short description about the property, as well as details about each room to build up the full description.

PROPERTY MEDIA

Photos, floorplans, brochures, EPC’s and virtual tours are managed here. Simply drag and drop to reorder them, or add new ones via the familiar WordPress ‘media’ section.

DISPLAYED ON YOUR WEBSITE

It’s easy to allow potential buyers and renters to search and view properties on your website. Property Hive can integrate with any new or existing theme, and we even have our own themes available to get you up and running in minutes.

VENDORS & LANDLORDS

When adding or editing a property, you’ll have the ability to enter the contact details of the vendor and landlord including name, address and contact details.

Quickly search for existing contacts, or enter a new one whilst entering the property details.

VIEW ALL OF YOUR VENDORS AND LANDLORDS

You can view and search all of the contacts entered in one place, accessible from the Property Hive menu.

THE CONTACT RECORD

Each vendor and landlord will have their own record where their details can be viewed and edited.

Property Hive has been built in such a way that each contact can be assigned to multiple properties. Under the ‘Relationships’ tab of the contact record you’ll be able to see all of this contacts properties.

MANAGE YOUR APPLICANTS

Within Property Hive your applicants will be stored in their own designated area allowing you to view and edit their details.

APPLICANTS CAN REGISTER THROUGH YOUR WEBSITE

Add the shortcode [applicant_registration_form] anywhere on your website and applicants will have the ability to register themselves through the frontend of your WordPress website.

Choose if their details should be emailed through to you and specify if they can enter a password to create an account

ALLOW APPLICANTS TO LOGIN AND MANAGE THEIR DETAILS AND REQUIREMENTS

If you allow applicants to create an account when registering, they’ll be able to login at anytime to manage their contact details and requirements using their easy-to-use account area.

RECORD THEIR REQUIREMENTS

You’ll also be able to enter each applicants requirements yourself through WordPress, including information such as price, bedrooms, preferred locations and property types.

FIND MATCHING PROPERTIES

Once applicants have been qualified and their requirements taken, you’ll be able to quickly view properties that are suitable for them.

Working down the list you choose which properties are not suitable, or alternatively choose which ones you wish to email to the applicant.

EMAIL SUITABLE PROPERTIES TO APPLICANTS

Once you’ve chosen the properties that the applicant might be interested in, you can then email these out through Property Hive. You have full control over the email template and the content included within it, as well as the ability to preview the email before it is sent.

You can also enable auto-matching meaning any properties that come onto the market are automatically emailed out to applicants if the feature is enabled.

We also maintain a full log of emails sent so you can go back at any time and view the contents of any emails sent.

MULTIPLE PROFILES PER APPLICANT

Sometimes potential buyers and renters are looking for multiple types of property at once. We can support this by allowing you to have multiple sets of requirements per contact.

MANAGE YOUR THIRD PARTY CONTACTS

In Property Hive you can store all of your third party contacts that you deal with on a regular basis. These contacts might include solicitors, plumbers, board contractors and more.

They can be managed and searched for in their own designated area within Property Hive.

THE THIRD PARTY CONTACT RECORD

Add the shortcode [applicant_registration_form] anywhere on your website and applicants will have the ability to register themselves through the frontend of your WordPress website.

Choose if their details should be emailed through to you and specify if they can enter a password to create an account

MANAGE PROPERTY ENQUIRIES

Enquiries made on properties from potential buyers and renters via your website will not only be sent to you via email, but will also be stored here.

You’ll be able to see which property the enquiry was relating to, view details of the enquirer, and assign it to a negotiator to deal with.

VIEW ENQUIRIES FOR A PARTICULAR PROPERTY

When you go into a property record you’ll have access to an ‘Enquiries’ tab which will display all of the enquiries ever made about the property in question. This also makes it quick and easy to feedback to owners and landlords how much interest their property has received since it’s been on the market.

ENQUIRY AUTO-RESPONDERS

When a enquiry is received you can choose to send auto-responders containing a customised message and similar properties.

BOOK VIEWINGS IN SECONDS

Viewings can be entered from the property, the applicant, or the ‘Viewings’ section of Property Hive. We’ve put our focus on making it quick and easy to record new viewings meaning you can enter them in just seconds (our record is 3 seconds!).

TRACK THE VIEWING STATUS

Once a viewing has been entered, it’s easy to record it’s status as it progresses. Log when it has been carried out, record the applicant’s feedback, mark whether the feedback has been passed onto the owner, and even book a second viewing or record an offer off the back of it.

All status changes are logged in the viewings history so you can see exactly what happened, when and by who.

LISTS OF WHAT NEEDS TO BE CHASED

From your WordPress dashboard you’ll have the ability to see at a glance which property viewings need to be chased for feedback

VIEWINGS DISPLAYED WHERE YOU’D EXPECT THEM

You can access the full list of viewings from the ‘Viewings’ area of Property Hive, however you can also see a list of viewings relating to individual properties and applicants by going into the individual records. From here you’ll have a ‘Viewings’ tab where you can see a full list of upcoming and past viewings relating to the property or applicant in question.

PROPERTY STOCK ANALYSIS – AVERAGES

The ‘Average Property Stock Analysis’ report looks at all of the on market properties and displays the average price or number of bedrooms for each property type or location.

Simply select the metrics that you want to view (property type, location, price or number of bedrooms) and the averages will be presented on the chart.

A blue line will also be overlaid onto the chart to show the overall averages.

PROPERTY STOCK ANALYSIS – TOTALS

The ‘Totals Property Stock Analysis’ report allows you to select one or more metrics at once and view how many properties you currently have on the market for each unique combination of metrics chosen .

PROPERTY VIEW STATISTICS AND POPULARITY

View at a glance your most and least viewed properties on your website from the past day, week or month. You can also see whether the number of views has gone up or down based on the same previous timeframe.

If you have the Real-Time Feed add on installed you can import statistics from Rightmove and view them in this report also.

Features

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